Goblin Tools – How This AI App Solves Productivity Struggles

Have you ever stared at a long to-do list and felt your brain shut down before you even started? You’re not alone. Many of us, especially those dealing with ADHD, autism, or just the daily chaos of modern life, find traditional productivity tools overwhelming rather than helpful. That’s where Goblin Tools steps in.

Unlike typical ai productivity apps or fancy project managers, Goblin Tools is built with one goal in mind: to make hard things feel manageable. Instead of bombarding you with endless features, integrations, and complex dashboards, it focuses on simplicity. Think of it as a pocket-sized productivity assistant designed for neurodivergent thinkers, but just as helpful for anyone struggling with executive dysfunction, decision fatigue, or messy to-do lists.

This article is your step-by-step guide to understanding what Goblin Tools is, how it works, and why it’s gaining attention as one of the best ai tools for productivity in 2025. We’ll dive deep into features like Magic ToDo, Formalizer, Judge, Estimator, Compiler, Chef, and Teacher Tools, exploring how they solve everyday problems—from breaking down overwhelming tasks to fixing the tone of an awkward email.

By the end, you’ll know exactly how to use this ai productivity tool to boost focus, reduce overwhelm, and finally get stuff done without needing a PhD in productivity apps.

The Problem Goblin Tools Solves

Let’s face it: traditional productivity apps are designed for individuals who already possess strong planning skills. They assume you can break down projects into steps, estimate how long tasks will take, and stay motivated without guidance. But what happens if you’re someone who struggles with executive function?

For neurodivergent individuals, especially those with ADHD or autism, this can be a huge barrier. Tasks that look simple on paper can feel like climbing a mountain. “Write a report” isn’t just one task; it’s a dozen hidden steps (research, outline, draft, edit, proofread, submit). That’s where overwhelm sets in, and many people shut down.

This is exactly the gap Goblin Tools fills. It was created as a neurodivergent-friendly productivity tool that doesn’t assume you already know how to plan. Instead, it breaks down vague, scary tasks into bite-sized, manageable actions. It also addresses emotional hurdles:

• The judge tool helps you understand how your messages might come across emotionally.
• Formalizer tool transforms clumsy text into polite, professional, or even casual tones.
• The estimator tool provides realistic time predictions, ensuring you don’t under- or overcommit.

Whether you’re a student overwhelmed by assignments, a teacher juggling lesson planning, or a professional drowning in deadlines, Goblin Tools helps reduce that decision fatigue by handling the most challenging part: getting started.

Goblin Tools at a Glance

So, what exactly is inside Goblin Tools? Think of it as a Swiss Army knife of simple ai tools. Each one focuses on a single pain point, with no bloated extras or endless menus.

Here’s a breakdown of the core features:

• Magic ToDo: The flagship tool. Type in something vague like “plan vacation” or “finish research project,” and it breaks it into clear, actionable steps. You can even adjust the spiciness level to make tasks more detailed or simpler.
• Formalizer: Need to send an email, but worried it sounds rude? This tool rewrites your text into three distinct tones: polite, professional, or casual.
• Judge: Ever overthink whether your message sounds angry, too short, or awkward? The judge analyses your text and tells you how it may be received emotionally.
• Estimator: Struggle with time blindness? This tool estimates the realistic duration of a task.
• Compiler: Have a messy brain dump? Paste it in, and the Compiler organises it into a structured list.
• Chef: Input ingredients you have, and it suggests recipes. Perfect for decision-fatigued dinners.
• Teacher Tools: A set of features designed for educators—lesson planning, activity breakdowns, and adapting materials for students.

What makes Goblin Tools stand out is its accessibility. You don’t need to create an account; it’s free to use online. Mobile apps (iOS/Android) are available for a small fee, with no ads and no hidden subscriptions – just practical, everyday help.

Magic ToDo – Breaking Down the Overwhelm

If there’s one feature that defines Goblin Tools, it’s Magic ToDo. At first glance, it appears to be a simple to-do list. But the magic happens when you type in something vague, like:

• Prepare for a job interview
• Clean the apartment
• Start research paper

Instead of leaving you with a single intimidating task, Magic ToDo automatically breaks it down into smaller steps. For example, cleaning the apartment might become:

1. Pick up laundry.
2. Load dishwasher.
3. Wipe kitchen counters.
4. Vacuum the living room.
5. Take out trash.

You can adjust the spiciness setting to control the level of detail in the breakdown. A low spiciness gives you broad steps, while a high spiciness breaks tasks into ultra-detailed micro-steps—ideal for people who get stuck even starting.

This feature is a game-changer for those with executive dysfunction. Breaking down an overwhelming do-everything task into bite-sized chunks removes the paralysis of not knowing where to start. Even neurotypical users find it helpful for large projects, because it ensures nothing gets forgotten.

Think of Magic ToDo as having a personal project manager who whispers, Don’t worry, start here.

Beyond To-Do Lists: Other Goblin Tools Features

While Magic ToDo steals the spotlight, this ai productivity tool is more than just a fancy task breaker. The other built-in tools address different pain points in everyday life:

• Formalizer: Great for students writing essays, professionals sending emails, or anyone who struggles with tone. It ensures your message is received the way you intend.
• Judge: If you’ve ever asked a friend, Does this text sound okay? The judge saves you the trouble by instantly analysing the emotional tone.
• Estimator: Perfect for time management, especially for people with ADHD who consistently underestimate how long things take.
• Compiler: A lifesaver for brainstorming. Dump messy notes, and it organizes them logically.
• Chef: No dinner plans? Chef suggests recipes based on what’s in your fridge.
• Teacher Tools: Specifically designed for educators, helping with lesson planning and classroom structure.

Together, these tools create a support system for productivity, communication, and daily life. Unlike all-in-one apps that try to do everything and overwhelm you, Goblin Tools stays laser-focused: each tool solves one problem well.

Looking for the best tools and online solutions? Check out my article where i review Increditools in detail, covering pros, cons, and tips.

Who Should Use Goblin Tools?

One of the biggest strengths of this ai productivity tool is that it isn’t limited to just one type of user. While it was originally designed to support neurodivergent thinkers, people with ADHD, autism, or executive function struggles, it has quickly proven useful for a much wider audience.

Here’s a breakdown of who benefits most:

• ADHD and autistic individuals: The app’s ability to break down tasks, predict timeframes, and reduce decision fatigue is invaluable for these individuals. Instead of staring at a blank page or endless task list, productivity assistant guides you step by step.
• Teachers and students: Educators can use Teacher Tools to plan lessons, while students can lean on Magic ToDo to tackle assignments and essays. It’s like having an academic coach in your pocket.
• Busy professionals: Struggling to balance work deadlines, emails, and home responsibilities? This ai productivity tool aids in prioritisation, tone correction, and communication clarity.
• Parents and caregivers: The Chef tool makes meal planning stress-free, while the Estimator ensures chores don’t eat up more time than expected.
• Anyone overwhelmed by life admin: From planning a vacation to cleaning an apartment, this app makes those I don’t even know where to start easier.

In short, whether you’re neurodivergent or not, this ai productivity tool shines whenever overwhelm meets everyday responsibilities. It’s less about being a fancy app and more about being a friendly assistant that says, Here’s the first step. You’ve got this.

Step-by-Step Guide: How to Get Started with Goblin Tools

The best part about this productivity app? It’s refreshingly simple to start using. Unlike most productivity apps that bury you under logins, tutorials, and integrations, this one is almost frictionless.

Here’s how to get started:

1. Visit the web app: Open your browser and go to goblin. Tools. No sign-up required, no credit card wall, and no ads.
2. Pick a tool: Start with Magic ToDo, since it’s the most popular feature. Type in something vague, such as ‘organise my room’ or ‘prepare for a job interview.’
3. Adjust the spiciness level: Decide how detailed you want the breakdown to be. For some, five steps are enough; for others, 15 micro-steps make it manageable.
4. Explore the other tools: Try the Formalizer to rewrite an awkward email, or Judge to see how your text comes across. If you’re meal planning, give Chef a spin.
5. Download the app if you prefer mobile: Both Android and iOS versions are available for a small one-time fee, perfect if you want access on the go.

Pro tip: Don’t try to master every feature on day one. Please start with the problem you struggle with most, whether it’s breaking down tasks, fixing tone, or estimating time and gradually explore the rest.

This tool is designed to be user-friendly from the first click. Within minutes, you’ll start to feel the weight of overwhelm lift.

Pricing, Accessibility, and Platforms

One thing that sets this ai productivity tool apart from traditional ai productivity apps is its pricing model. Many apps today lure you in with free trials, only to lock the good stuff behind pricey monthly subscriptions. This app takes the opposite approach:

• Free web app: Available on any browser, with no login required. This makes it accessible to anyone, anywhere.
• Low-cost mobile apps: Available on iOS and Android for a small one-time fee (usually under $5). This isn’t a subscription, it’s a way to support the developers and keep the service running.
• No ads, no hidden paywalls: The tools you see online are fully functional and not crippled behind a paywall.

This transparent model makes the app especially appealing for students, teachers, and neurodivergent users who may not have the budget for expensive software. It’s a refreshing reminder that helpful technology doesn’t always have to come at a premium price.

Accessibility isn’t just about cost, though. This tool is designed to be simple, intuitive, and free of clutter. You won’t find complicated dashboards or endless menu settings—just tools that work instantly. That’s why many users describe it as a no-frills productivity assistant that gets straight to the point.

Goblin Tools vs Competitors

So how does this productivity assistant compare to other popular productivity tools? While apps like Notion AI, Trello, Todoist, and ChatGPT all serve productivity needs, this AI tool occupies a unique niche.

Here’s a quick comparison:

Tool Best For Weakness Unique Feature

• Goblin Tools Breaking down tasks, tone fixing, neurodivergent users Limited integrations Magic ToDo + Judge
• Notion AI Project planning, team collaboration Steeper learning curve Database + ai writing
• Trello Team task boards Too broad for personal use Visual Kanban workflow
• Todoist Personal to-do lists Manual setup required Cross-platform syncing
• ChatGPT Brainstorming, writing help No dedicated productivity features General-purpose ai

What sets this productivity assistant apart is its simplicity and neurodivergent-friendly design. It doesn’t try to be an all-in-one workspace; it just solves specific problems well. If you need integrations with calendars or advanced project management, other apps may serve you better. But if your biggest hurdle is getting started and staying unstuck, this ai productivity tool wins hands down.

Real User Stories

While features and comparisons are helpful, the real magic of this ai productivity tool lies in the user experiences it provides.

On Reddit, many users with ADHD describe Magic ToDo as life-changing, saying it helps them break down paralysing tasks into manageable micro-steps. One user shared how they finally cleaned their house after months of procrastination simply because this ai productivity tool told them to start with picking up laundry.

Teachers have praised the Teacher Tools section, saying it simplifies lesson planning and helps break down activities into step-by-step workflows. Students, too, use it to manage overwhelming assignments by converting a written essay into a structured plan.

Of course, not all feedback is glowing. Some users find the customisation options (like spiciness levels) a bit confusing at first. Others wish it were integrated with existing apps, such as Google Calendar or Trello. But overall, the sentiment leans strongly positive: this ai productivity tool may not replace every productivity app, but it provides something few others do: practical, neurodivergent-friendly support for everyday struggles.

Tips, Tricks, and Best Practices

Like any tool, this ai productivity tool works best when you know how to get the most out of it. While its simplicity is one of its biggest strengths, there are a few strategies that can help you maximise its potential.

1. Start Small, Don’t Overdo It.

New users often get excited and try to use every feature at once. Instead, start with the tool that solves your most significant pain point—whether that’s breaking down tasks with Magic ToDo or rewriting emails with the Formalizer.

2. Play With The Spiciness Setting.

This underrated feature enhances the detail of Magic ToDo. For example, if you’re cleaning your house, a low spiciness might give you five tasks, while a high spiciness could give you 20 micro-steps. Experiment until you find the level that feels motivating rather than overwhelming.

3. Combine Tools For Better Results.

Don’t treat each feature as separate: mix them up. For instance, create a to-do list with Magic ToDo, and then use the Estimator tool to determine how long each step will take. Or draft a message, run it through Judge to analyse tone, then refine it with the Formalizer.

4. Use It As a Daily Reset.

Instead of treating this tool as a one-off app, try making it part of your morning or evening routine. Spend five minutes creating a Magic ToDo list for tomorrow or organizing your thoughts with Compiler.

5. Don’t be Afraid to Rely on It.

Some people feel guilty about needing an app to guide them. However, the truth is that tools like this platform exist to reduce cognitive load. If it makes life easier, lean on it without hesitation.

By following these best practices, this ai productivity tool becomes more than just a novelty it turns into a daily productivity partner that adapts to your needs.

Hidden Limitations You Should Know

As great as this productivity tool is, it’s not perfect. Knowing its limitations upfront can help you decide whether it fits your workflow or whether you need to pair it with other apps.

• Limited integrations: Unlike Trello or Notion ai, this app doesn’t sync with calendars, email, or team platforms. Everything happens inside the app.
• No offline use: While the mobile apps are handy, you’ll still need internet access to use the tools effectively.
• Not ideal for teams: This ai productivity tool is built for individuals. If you’re managing a large team project, you may need to pair it with something more collaborative.
• Learning curve with spiciness settings: Some users find the task breakdown either too vague or too detailed at first. It may take trial and error to get it right.
• No deep analytics or tracking: Unlike Todoist or project managers that generate progress reports, this AI productivity tool doesn’t track your productivity stats.

Despite these gaps, most users don’t see them as deal-breakers. Why? Because this ai tool was never meant to be a corporate project manager. It’s a support system for individuals who feel overwhelmed, and in that role, it excels.

The Future of Goblin Tools and AI Productivity

This productivity app has already carved out a unique niche, but the future looks even brighter. As ai continues to evolve, productivity tools are becoming more personalised, adaptive, and context-aware. This platform has the potential to expand in exciting directions.

Possible future developments could include:

• Better integrations with calendars and popular productivity apps.
• Voice commands for hands-free task creation.
• Personalisation that learns your preferred task breakdown style over time.
• Offline functionality for mobile users who want access anywhere.
• Community-driven features where teachers, students, and neurodivergent users share tips and task templates.

What makes this ai tool particularly promising is its commitment to accessibility and inclusivity. Instead of chasing the trend of expensive, enterprise-focused software, it stays true to its mission: making life easier for people who find everyday tasks overwhelming.

In a world where productivity apps are becoming increasingly complex, this no-frills assistant stands out for its refreshing simplicity. The future isn’t about adding more features; it’s about making them smarter and friendlier.

Conclusion

At the end of the day, this friendly tool isn’t just another app: it’s a game-changer for anyone who struggles with getting started. Whether you’re living with ADHD, autism, or simply juggling too many responsibilities, it offers practical tools that take the edge off.

Instead of overwhelming you with features, it does the opposite: it removes barriers. From Magic ToDo breaking tasks into micro-steps to Formalizer fixing your tone, every feature is built with real-life struggles in mind.

Sure, it has its limitations. It won’t replace your team project manager, and it doesn’t have flashy analytics. However, for individuals seeking a neurodivergent-friendly productivity tool that genuinely understands executive dysfunction, this tool delivers exactly what it promises.

So, is it worth it? Absolutely. It’s free online, affordable on mobile, and—most importantly—it helps people get things done without burning out. And in 2025, that’s the kind of productivity app we need more of.

FAQs

1. Can Goblin Tools replace my regular to-do app?

Not entirely. Goblin Tools is fantastic for breaking tasks down and managing overwhelm, but if you need calendar syncing or team collaboration, pair it with apps like Trello or Notion ai.

2. Is Goblin Tools free?

Yes! The web version is completely free. Mobile apps on iOS and Android are available for a small one-time fee to support the developers.

3. How accurate is the Estimator tool?

It’s surprisingly good for giving ballpark timeframes, but it’s not perfect. Think of it as a helpful guide rather than a strict timer.

4. Can teachers use Goblin Tools in the classroom?

Absolutely. The Teacher Tools feature is designed to help with lesson planning and structuring classroom activities. Many educators already use it.

5. Does Goblin Tools work well for workplace communication?

Yes, especially with the Formalizer and Judge tools. They help make emails and messages clear, polite, and professional.